9-Choose your time and resources wisely to provide the Board and public with clear and concise information in the FY 2024 Program Review

To prepare for FY 2024 Program Review
Written by Stacia Aylward

Time to read: 60 seconds
Purpose:  To remind everyone of key deadlines and existing resources that are available for FY 024 Program Review

We want to remind everyone of our key deadlines, and we also want to direct you to some resources that are already available to help you with your Program Review pages.

Key deadlines

FY 2024 Program Review key deadlines are fast approaching!

  • By April 28, 2023—Department head final review is complete.  All writing and performance measure data through FY 2022 is up to date, including current and recommended service levels. Beginning Monday, May 1st, budget analysts will move clean program review pages off SharePoint to network drive to begin the review process.

  • By August 11, 2023—Departments and DFB analysts will have updated narratives and tables with FY 2023 data.

  • By October 18, 2023—The full document will be complete and ready for the printer.

  • By November 8, 2023—Time to celebrate! The complete document will be ready for delivery to the Board and the public.

Good news: Departments can focus on content and messaging, and do not need to worry about formatting. Starting May 1, DFB will be guiding the document through a review and formatting process.

Resources that are available to you as you work

(1) The DFB team is—of course—a critical resource for you. We know that many of you are working closely with your analyst to complete your pages, especially when it comes to adding the Recommended Service Level content that is new in this Program Review. Please keep those lines of communication open. We’re here to help.

(2) The Pathway to Stabilization intranet site is also a critical resource as you work on the Program Review. We launched it in November and regularly add content. We thought it would be helpful today to show the content there that will most help you with what you’re working on now:

  • The Program Review activity template and timeline are available at the top of the page under the Resources heading
     

  • Four specific Tips will help you think about and write your current service level and recommended service level statements:  

    • Updating your program’s service levels (Dec 13, 2022)

    • Learn from others (Jan 24, 2023)

    • Pathway to Stabilization concepts outside of work (Feb 7, 2023)

    • Putting your customer at the forefront when creating your current and future service level statements (Feb 21, 2023)

  • One very recent Tip will help you write more clearly and concisely for your audience:

  • In the February 24 Workshop for People Who Plan, we shared specifics about what has evolved in the FY 2024 Program Review and why. We also shared and talked through some examples. You can view the slides from that session. Also, please join us this Friday, March 24 where you can ask questions, share your ideas, and get feedback on your drafts. Register now.

Thank you for all your thoughtful work on the Program Review. Please let us know if we can help.  

Stacia Aylward

Zelos CEO Stacia C. Aylward is an executive leader and lifelong learner with broad professional experience in envisioning and leading programs, projects and teams; facilitating and teaching adults; conducting research; and developing client relationships using proven methodologies in many government and technical fields, including economics, education, healthcare, housing, non-profit governance, IT and law. Stacia holds a master’s degree in Communication and Information, a bachelor’s degree in English, a Six Sigma black belt certification, and a Coach Approach to Leadership credential.

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8. Choose your words carefully for your Program Review narrative